Type of contract: Contractual CDI
Working hours: Full time
Campus : Solbosch
Publication date : 30/08/2023
Deadline for receipt: 27/09/2023
[Reference 2023/121]
The Institut d’études européennes
The Institut d’études européennes of the l’Université libre de Bruxelles (IEE-ULB) is an interdisciplinary institute for higher education and research in European studies based in Brussels, at the heart of Europe. Founded in 1964, this recognised Jean Monnet Centre of Excellence benefits from 60 years of experience and a constantly expanding global network of academic and non-academic partners.
Capitalising on its world-renowned expertise, the IEE-ULB has positioned itself as ULB’s figurehead in European studies and a place for reflection and public debate in the heart of Brussels, the capital of Europe, in dialogue with the European political and administrative sphere.
An autonomous entity, the IEE develops an interdisciplinary perspective and collaborations with its partner faculties, which are its historical supporters: (1) Philosophy and Social Sciences; (2) Law and Criminology; and (3) Solvay Brussels School – Economics and Management. The IEE is also part of a very dense network of partnerships with other universities in Europe and around the world (in particular the Universities of Oxford and Cambridge thanks to the Wiener-Anspach Foundation; the European University Institute in Florence; the College of Europe; Waseda University; etc.).
The position of Executive Manager and Head of Communications is key to enabling the IEE to successfully carry out its various missions and activities.
Missions
Mission 1: Ensure the administrative management of the IEE’s activities
- To coordinate and monitor administrative procedures relating to decisions taken by the IEE-ULB Board and Strategic Council (drafting agendas and minutes, monitoring decisions, compiling summaries);
- Assisting the President and Director in their day-to-day duties
- As organisational manager, to supervise 4 permanent administrative staff and 2 externally-funded staff on fixed-term contracts.
Mission 2 : To represent the IEE-ULB in ULB’s internal bodies
- Liaise with the IEE’s partner faculties (Philosophy and Social Sciences; Law and Criminology and Solvay Brussels School – Economics and Management)
- Liaise with ULB’s central services (take part in inter-faculty meetings, meetings with the teaching department, with communication officers, Infor-études, etc.).
Mission 3 : Develop and manage the IEE’s communication strategy
- Promote teaching (advertising campaigns, trade fairs, social networks, etc.)
- Support the development of research activities in European studies in conjunction with the IEE-ULB research logistician, in particular through communication on the IEE’s European projects, media appearances, publications, etc.
- Ensure the logistical organisation of IEE labelled events
- Manage the IEE’s communication channels (website, newsletter, social networks, media such as faculty brochures, podcasts, etc.).
- Support the organisation of events organised by the IEE
Mission 4: Contribute to the interdisciplinary teaching and professionalisation activities provided by the IEE-ULB
- Animate the Institute’s alumni network
- Develop the professionalisation aspect of Masters in European Studies, in collaboration with the relevant course teachers (internships, mentoring programme)
- Liaise with student representatives and student associations
Mission 5: To manage the implementation of the IEE-ULB’s research projects (European and others)
- Contribute to monitoring and administrative coordination in close collaboration with project managers (including reporting to funding bodies)
- Supervise activities relating to the impact and dissemination of research.
Profile
- Master’s degree (120 ECTS) or equivalent in Human Sciences (a degree in European Studies or familiarity with the European dimension would be considered an asset)
- At least 3 years’ experience in the professional fields of management and/or journalism and/or communication;
- Desired experience in an academic environment;
- Desired experience in European affairs.
Skills/Abilities
General knowledge and skills
- Experience of team management
- Ability to move easily in an international and multicultural environment
- Ability to be “diplomatic” in a complex institutional environment
- Excellent drafting and summarising skills
- Team spirit, ability to listen
- initiative and dynamism
Knowledge and skills specific to the role
- Perfect written and spoken command of English and French (required)
- Any additional language is considered an asset (desirable)
- Perfect written and spoken command of English and French (required)
- Any additional language is considered an asset (desirable)
- Perfect command of Microsoft Word; Excel; Power Point is expected (required)
- Mastery of one or more Adobe suite applications is considered an asset, in particular InDesign or other applications such as Canva, CapCut, etc., as well as mastery of communication on social networks (desirable)
- The ability to manage a website using CMS is considered an asset, as is knowledge of mailing applications (Mailchimp, Brevo) (desirable).
We offer:
- A pleasant and friendly working environment.
- A dynamic working environment on a university campus.
- Ongoing training.
- A work-life balance (including the possibility of teleworking).
- A salary scale that complies with the FWB scales and takes account of experience acquired.
- Extra-legal benefits (teleworking allowance, attractive leave scheme, possibility of affiliation to hospitalisation insurance, supplementary pension, contribution towards travel expenses, etc.).
- An institution with strong societal values.
Equal opportunities policy:
ULB’s personnel management policy focuses on diversity and equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, gender, sexual orientation, origin, nationality, beliefs or disability.
Reasonable adjustments to the selection procedure:
Are you a person with a disability who would like to benefit from reasonable accommodation as part of the selection procedure?
Please contact Sophie Veys (sophie.veys@ulb.be), Inclusion and Diversity Officer for administrative, technical, management and specialist staff. She will work with you to consider adaptations to the selection tests and interview conditions. Rest assured that this information will remain confidential.
Administrative decision
Submit your application via de ULB website
